Great Dunham Table Tennis Club Constitution
1 Name of Club
The club will be called Great Dunham Table Tennis Club (Hereinafter will be referred to as
The Club), and Great Dunham Table Tennis Club will be affiliated to Table Tennis England.
2 Aims and Objectives
The aims and objectives of the club will be:
• To offer coaching and competitive opportunities in Table Tennis
• To promote the club within the local community and Table Tennis
• To ensure a duty of care to all members of the club
• To provide all its services in a way that is fair to everyone
3 Membership
(a) Membership of the club is open to anyone interested in promoting, coaching,
volunteering or participating in Table Tennis, regardless of sex, age, disability, ethnicity,
nationality, sexual orientation, religion or other beliefs.
(b) The membership shall consist of the following categories:
• Full member
• Junior member
(c) All members will be subject to the regulations of the constitution and by joining the
club will be deemed to accept these regulations and codes of practice that the club has
adopted.
(d) Members in each category will pay membership fees, as determined at the Annual
General Meeting.
(e) Individuals shall not be eligible to take part in the business of the Club, vote at
general meetings or be eligible for selection of any Club team unless the applicable
subscription has been paid by the due date and/or membership has been agreed by the
Club committee.
4 Sports Equity
(a) This Club is committed to ensuring that equity is incorporated across all aspects of its
development. In doing so it acknowledges and adopts the following Sport England definition
of sports equity:
Sports equity is about fairness in sport, equality of access, recognising inequalities and
taking steps to address them. It is about changing the culture and structure of sport to
ensure it becomes equally accessible to everyone in society.
(b) The Club respects the rights, dignity and worth of every person and will treat
everyone equally within the context of their sport, regardless of age, ability, gender, race,
ethnicity, religious belief, sexuality or social/economic status.
(c) The Club is committed to everyone having the right to enjoy their sport in an
environment free from threat of intimidation, harassment and abuse.
(d) All club members have a responsibility to oppose discriminatory behaviour and
promote equality of opportunity.
(e) The Club will deal with any incidence of discriminatory behaviour seriously, according
to club disciplinary procedures.
5 Committee
(a) The affairs of the Club shall be conducted by a Committee which shall consist of the
Chair, Treasurer, and Secretary, and two others who shall be elected at the Annual General
Meeting.
(b) All committee members must be members of the Club.
(c) If required, the committee shall elect a Vice Chair from among its members.
(d) The term of office shall be for one year, and members shall be eligible for re-election.
(e) If the post of any officer or ordinary committee member should fall vacant after such
an election, the Executive Committee shall have the power to fill the vacancy until the
succeeding Annual General Meeting.
(f) The Committee will be responsible for adopting new policy, codes of practice and
rules that affect the organisation of the club.
(g) The Committee will have powers to appoint any advisers to the Committee as
necessary to fulfil its business.
(h) The Committee will be responsible for disciplinary hearings of members who infringe
the club rules/regulations/constitution. The Committee will be responsible for taking any
action of suspension or discipline following such hearings.
(i) The committee meetings will be convened by the Secretary of the Club and be held
no less than four times per year.
(j) Only the posts listed above will have the right to vote at committee meetings.
(k) The quorum required for business to be agreed at Management Committee meetings
will be three.
6 Finances
(a) The club treasurer will be responsible for the finances of the club.
(b) The financial year of the club will run from 1st November and end on 31 st October
(c) All club monies will be banked in an account held in the name of the club.
(d) An audited statement of annual accounts will be presented by the treasurer at the Annual
General Meeting.
(e) All members of the Club shall be jointly and severally responsible for the financial
liabilities of the Club.
7 Annual General Meetings and Extraordinary General Meetings
(a) General Meetings are the means whereby the members of the Club exercise their
democratic rights in conducting the Club’s affairs.
(b) The Club shall hold the Annual General Meeting (AGM) in the month of October to:
• Approve the minutes of the previous year’s AGM.
• Receive reports from the Chairman and Secretary.
• Receive a report from the Treasurer and approve the Annual Accounts.
• Receive a report from those responsible for certifying the Club’s accounts.
• Elect the officers on the committee.
• Agree the membership fees for the following year.
• Consider any proposed changes to the Constitution.
• Deal with other relevant business.
(c) Notice of the AGM will be given by the club secretary with at least 14 days’ notice to
be given to all members.
(d) Nominations for officers of the committee will be sent to the secretary prior to the
AGM.
(e) Proposed changes to the constitution shall be sent to the secretary prior to the AGM,
who shall circulate them at least 7 days before an AGM.
(f) All members have the right to vote at the AGM.
(g) The quorum for AGMs will be eight.
(h) The Chairman of the Club shall hold a deliberative as well as a casting vote at
general and committee meetings.
(i) An Extraordinary General Meeting (EGM) shall be called by an application in writing
to the Secretary supported by at least 10% of the members of the Club. The committee shall
also have the power to call an EGM by decision of a simple majority of the committee
members.
(j) All procedures shall follow those outlined above for AGMs.
8 Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or
EGM.
9 Discipline and appeals
(a) All concerns, allegations or reports of poor practice/abuse relating to the welfare of
children and young people will be recorded and responded to swiftly and appropriately in
accordance with the club’s child protection policy and procedures. The Club Welfare Officer
is the lead contact for all members in the event of any child protection concerns.
(b) All complaints regarding the behaviour of members should be presented and
submitted in writing to the Secretary.
(c) The Management Committee will meet to hear complaints within six days of a
complaint being lodged. The committee has the power to take appropriate disciplinary action
including the termination of membership.
(d) The outcome of a disciplinary hearing should be notified in writing to the person who
lodged the complaint and the member against whom the complaint was made within six days
of the hearing.
(e) There will be the right of appeal to the Management Committee following disciplinary
action being announced. The committee should consider the appeal within six days of the
Secretary receiving the appeal.
10 Dissolution
(a) A resolution to dissolve the club can only be passed at an AGM or EGM through a
majority vote of the membership.
(b) In the event of dissolution, all debts should be cleared with any clubs funds. Any
assets of the club that remain following this will become the property of Great Dunham
Amenities Committee.
11 Declaration
Great Dunham Table Tennis Club hereby adopts and accepts this constitution as a current
operating guide regulating the actions of members.
Duncan Hector Chairman
Sign Duncan Hector Date 1 November 2023
Andreas Demetriades Committee member
Sign A Demetriades Date 1 November 2023
1 Name of Club
The club will be called Great Dunham Table Tennis Club (Hereinafter will be referred to as
The Club), and Great Dunham Table Tennis Club will be affiliated to Table Tennis England.
2 Aims and Objectives
The aims and objectives of the club will be:
• To offer coaching and competitive opportunities in Table Tennis
• To promote the club within the local community and Table Tennis
• To ensure a duty of care to all members of the club
• To provide all its services in a way that is fair to everyone
3 Membership
(a) Membership of the club is open to anyone interested in promoting, coaching,
volunteering or participating in Table Tennis, regardless of sex, age, disability, ethnicity,
nationality, sexual orientation, religion or other beliefs.
(b) The membership shall consist of the following categories:
• Full member
• Junior member
(c) All members will be subject to the regulations of the constitution and by joining the
club will be deemed to accept these regulations and codes of practice that the club has
adopted.
(d) Members in each category will pay membership fees, as determined at the Annual
General Meeting.
(e) Individuals shall not be eligible to take part in the business of the Club, vote at
general meetings or be eligible for selection of any Club team unless the applicable
subscription has been paid by the due date and/or membership has been agreed by the
Club committee.
4 Sports Equity
(a) This Club is committed to ensuring that equity is incorporated across all aspects of its
development. In doing so it acknowledges and adopts the following Sport England definition
of sports equity:
Sports equity is about fairness in sport, equality of access, recognising inequalities and
taking steps to address them. It is about changing the culture and structure of sport to
ensure it becomes equally accessible to everyone in society.
(b) The Club respects the rights, dignity and worth of every person and will treat
everyone equally within the context of their sport, regardless of age, ability, gender, race,
ethnicity, religious belief, sexuality or social/economic status.
(c) The Club is committed to everyone having the right to enjoy their sport in an
environment free from threat of intimidation, harassment and abuse.
(d) All club members have a responsibility to oppose discriminatory behaviour and
promote equality of opportunity.
(e) The Club will deal with any incidence of discriminatory behaviour seriously, according
to club disciplinary procedures.
5 Committee
(a) The affairs of the Club shall be conducted by a Committee which shall consist of the
Chair, Treasurer, and Secretary, and two others who shall be elected at the Annual General
Meeting.
(b) All committee members must be members of the Club.
(c) If required, the committee shall elect a Vice Chair from among its members.
(d) The term of office shall be for one year, and members shall be eligible for re-election.
(e) If the post of any officer or ordinary committee member should fall vacant after such
an election, the Executive Committee shall have the power to fill the vacancy until the
succeeding Annual General Meeting.
(f) The Committee will be responsible for adopting new policy, codes of practice and
rules that affect the organisation of the club.
(g) The Committee will have powers to appoint any advisers to the Committee as
necessary to fulfil its business.
(h) The Committee will be responsible for disciplinary hearings of members who infringe
the club rules/regulations/constitution. The Committee will be responsible for taking any
action of suspension or discipline following such hearings.
(i) The committee meetings will be convened by the Secretary of the Club and be held
no less than four times per year.
(j) Only the posts listed above will have the right to vote at committee meetings.
(k) The quorum required for business to be agreed at Management Committee meetings
will be three.
6 Finances
(a) The club treasurer will be responsible for the finances of the club.
(b) The financial year of the club will run from 1st November and end on 31 st October
(c) All club monies will be banked in an account held in the name of the club.
(d) An audited statement of annual accounts will be presented by the treasurer at the Annual
General Meeting.
(e) All members of the Club shall be jointly and severally responsible for the financial
liabilities of the Club.
7 Annual General Meetings and Extraordinary General Meetings
(a) General Meetings are the means whereby the members of the Club exercise their
democratic rights in conducting the Club’s affairs.
(b) The Club shall hold the Annual General Meeting (AGM) in the month of October to:
• Approve the minutes of the previous year’s AGM.
• Receive reports from the Chairman and Secretary.
• Receive a report from the Treasurer and approve the Annual Accounts.
• Receive a report from those responsible for certifying the Club’s accounts.
• Elect the officers on the committee.
• Agree the membership fees for the following year.
• Consider any proposed changes to the Constitution.
• Deal with other relevant business.
(c) Notice of the AGM will be given by the club secretary with at least 14 days’ notice to
be given to all members.
(d) Nominations for officers of the committee will be sent to the secretary prior to the
AGM.
(e) Proposed changes to the constitution shall be sent to the secretary prior to the AGM,
who shall circulate them at least 7 days before an AGM.
(f) All members have the right to vote at the AGM.
(g) The quorum for AGMs will be eight.
(h) The Chairman of the Club shall hold a deliberative as well as a casting vote at
general and committee meetings.
(i) An Extraordinary General Meeting (EGM) shall be called by an application in writing
to the Secretary supported by at least 10% of the members of the Club. The committee shall
also have the power to call an EGM by decision of a simple majority of the committee
members.
(j) All procedures shall follow those outlined above for AGMs.
8 Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or
EGM.
9 Discipline and appeals
(a) All concerns, allegations or reports of poor practice/abuse relating to the welfare of
children and young people will be recorded and responded to swiftly and appropriately in
accordance with the club’s child protection policy and procedures. The Club Welfare Officer
is the lead contact for all members in the event of any child protection concerns.
(b) All complaints regarding the behaviour of members should be presented and
submitted in writing to the Secretary.
(c) The Management Committee will meet to hear complaints within six days of a
complaint being lodged. The committee has the power to take appropriate disciplinary action
including the termination of membership.
(d) The outcome of a disciplinary hearing should be notified in writing to the person who
lodged the complaint and the member against whom the complaint was made within six days
of the hearing.
(e) There will be the right of appeal to the Management Committee following disciplinary
action being announced. The committee should consider the appeal within six days of the
Secretary receiving the appeal.
10 Dissolution
(a) A resolution to dissolve the club can only be passed at an AGM or EGM through a
majority vote of the membership.
(b) In the event of dissolution, all debts should be cleared with any clubs funds. Any
assets of the club that remain following this will become the property of Great Dunham
Amenities Committee.
11 Declaration
Great Dunham Table Tennis Club hereby adopts and accepts this constitution as a current
operating guide regulating the actions of members.
Duncan Hector Chairman
Sign Duncan Hector Date 1 November 2023
Andreas Demetriades Committee member
Sign A Demetriades Date 1 November 2023
